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The certified pharmacy technician procurement/inventory at the GS-9 level is responsible for assisting in the oversight for all prescription and nonprescription medications and supply purchasing and inventory in a highly complex area of Pharmacy Service.
04/30/2025 to 05/07/2025
$71,578 - $93,050 per year
GS 9
1 vacancy in the following location:
No
Yes—ADHOC as determined by the agency policy.
Not required
No
Permanent
Full-time
Excepted
None
No
Yes
CBTG-12730662-25-IW
836177700
Order of consideration for this announcement. 1. Current permanent employees of the Robley Rex Medical Facility and associated CBOCs. 2. current permanent employees of the Veterans Health Administration. 3. All other Department of Veterans Affair permanent employees. Public candidates please apply to the public announcement.
Major Duties
Administrative:
1. Analyzes and reassess priorities to ensure workload demands are accomplished in the most effective, efficient, and economic manner.
2. Evaluates pharmacy activities to assist pharmacy managers in obtaining short- and long-range goals and objectives.
3. Assists pharmacy managers in identifying areas of effort duplication and developing solutions to streamline processes.
4. Reports potential and/or actual medication errors.
5. Knowledgeable in and ensures other procurement staff follow all department, pharmacy service, station level, VISN, National, VHA, and DEA policies, and procedures.
6. Demonstrates efforts to improve patient satisfaction, lower costs, and improve quality and timeliness.
7. Maintains accurate pharmaceutical inventory data in pharmacy automation systems (e.g., Script Pro Inventory Manager, Pyxis Logistics, Vist A).
8. Runs reports and analyzes data from pharmacy automation systems to optimize inventory management and maximize turn rates.
9. Maintains continuous oversight on the security of pharmacy inventory and storage areas and reports inconsistencies or concerns.
Pharmaceutical Purchasing and Distribution:
1. Serves as a lead ordering officer for pharmacy service, delegated by the VA National Acquisition Center (NAC).
2. Trains new procurement staff on department standard operating procedures and provides oversight to ensure competencies are met. Re-trains staff as dictated.
3. Initiates ordering requirements and provides guidance to ordering officers for pharmaceuticals, specialty drugs, and supply items through pharmacy prime vendors multi complex accounts or other sources using various methods of payment. Responsible for adherence to federal contracts and compliance with federal regulations regarding open market, ensuring inventory control through perpetual evaluation.
4. Provides oversight in determining ordering intervals and stock levels appropriate to meet changes in formulary, brand to AB rated generic drugs, contract changes, conversions, new drug indications including backorders and seasonal changes.
5. Incumbent may be required to obtain the necessary certification to order narcotic medications through pharmacy prime vendor.
6. Purchases using National contracts (NAT), Federal supply schedules (FSS), Blanket Purchase Agreement (BPA) and open market etc. to ensure compliance with federal acquisition regulations, and policy,
7. Processes receipt of inventory for the purpose of drug accountability or other inventory management system.
8. Utilizes government issued credit cards for micro purchase limits with understanding of when to use while maintaining required proper documentation, and reconciliation of receipt of all orders.
9. Uploads and maintains proper 3T documentation for the Drug Supply Chain Security Act (DSCSA) per the FDA requirements.
10. Maintains all records of pharmacy inventory for DSCSA accountability for auditing purposes.
11. Provides oversight in the removal of expired medications from stock, isolates, and processes them for safe removal through reverse distribution or wastage according to VHA Directives and standard operating procedures.
12. Processes outdated, unusable, and excess inventory for return to respective manufacturers for replacement of usable formulary items or credit. Maintains an internal inventory list for accountability, removal and tracking which involves numerous different manufacturers.
13. Develops the loan and borrow standard operating procedures for within and outside of VA. Maintains proper documentation as per the DSCSA requirements.1
14. Maintains a clean working environment and determines when shelf labels need to be updated for contract compliance.
15. Maintains advanced knowledge of principles, policies, and state and federal laws and regulations related to controlled substances.
16. Maintains proper credentials to order narcotic and non-narcotic controlled substances.
17. Assists with the All-Hazards Emergency Cache replenishment procedures per VHA Directive 1047, All-Hazards Emergency Cache Program, if applicable.
18. Possesses advanced technical working knowledge and follows established policies and procedures of usage rates, stock levels, inventory maintenance concepts including just-in-time inventory.
19. Possesses advanced technical knowledge of all aspects of drug characteristics and nomenclature for procurement and stock maintenance.
20. Answers questions from pharmacy and non-pharmacy personnel regarding drug distribution and supply issues.
21. Coordinates with providers and patients on specialty medications and/or supply items.
Work Schedule: Monday-Friday 0730-1600
Telework: ADHOC as determined by the agency policy.
Virtual: This is not a virtual position.
Functional Statement #: 40369-F
Relocation/Recruitment Incentives: Not Authorized
Permanent Change of Station (PCS): Not Authorized
PCS Appraised Value Offer (AVO): Not Authorized
IMPORTANT: A transcript must be submitted with your application if you are basing all or part of your qualifications on education.
Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.
Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.
During the application process you may have an option to opt-in to make your resume available to hiring managers in the agency who have similar positions. Opting in does not impact your application for this announcement, nor does it guarantee further consideration for additional positions.
This job opportunity announcement may be used to fill additional vacancies.
This position is in the Excepted Service and does not confer competitive status.
VA encourages persons with disabilities to apply. The health-related positions in VA are covered by Title 38, and are not covered by the Schedule A excepted appointment authority.
If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.
Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.
You will be evaluated for this job based on how well you meet the qualifications above.
IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE MAY NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Your application, resume, C.V., and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect consideration for employment.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
The Department of Veterans Affairs performs pre-employment reference checks as an assessment method used in the hiring process to verify information provided by a candidate (e.g., on resume or during interview or hiring process); gain additional knowledge regarding a candidate's abilities; and assist a hiring manager with making a final selection for a position.
It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.
Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.
To apply for this position, you must provide a complete Application Package which includes:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
All applicants are encouraged to apply online. To apply for this position, you must complete the full questionnaire and submit the documentation specified in the Required Documents section below. The complete application package must be submitted by 11:59 PM (ET) on 05/07/2025 to receive consideration. To preview the questionnaire click https://apply.usastaffing.gov/ViewQuestionnaire/12730662.
Once your online application is submitted you will receive a confirmation notification by email. After we receive application packages (including all required documents) and the vacancy announcement closes, we will review applications to ensure qualification and eligibility requirements are met. After the review is complete, a referral certificate(s) is issued and applicants will be notified of their status by email. Referred applicants will be notified as such and may be contacted directly by the hiring office for an interview. All referred applicants receive a final notification once a selection decision has been made.
You may check the status of your application at any time by logging into your USA Jobs account and clicking on Applications. Information regarding your application status can be found in the USAJobs Help Center.
NOTE: Participation in the seasonal influenza program is a condition of employment and a requirement for all Department of Veterans Affairs Health Care Personnel (HCP). It is a requirement that all HCP to receive annual seasonal influenza vaccination or obtain an exemption for medical or religious reasons. Wearing a face mask is required when an exemption to the influenza vaccination has been granted. HCP in violation of this directive may face disciplinary action up to and including removal from federal service. HCP are individuals who, during the influenza season, work in VHA locations or who come into contact with VA patients or other HCP as part of their duties. VHA locations include, but are not limited to, VA hospitals and associated clinics, community living centers (CLCs), community-based outpatient clinics (CBOCs), domiciliary units, Vet centers and VA-leased medical facilities. HCP include all VA licensed and unlicensed, clinical and administrative, remote and onsite, paid and without compensation, full- and part-time employees, intermittent employees, fee basis employees, VA contractors, researchers, volunteers and health professions trainees (HPTs) who are expected to perform any or all of their work at these facilities. HPTs may be paid or unpaid and include residents, interns, fellows and students. HCP also includes VHA personnel providing home-based care to Veterans and drivers and other personnel whose duties put them in contact with patients outside VA medical facilities.
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/job/836177700. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.